Onboarding & compliance
The offer is accepted. That should end the paperwork, not start it.
Daniel takes a hire from signed offer to a confident first day — documents collected and verified, contracts generated and signed, registration written into your HRIS — and stays available for every question a new starter is too embarrassed to ask a manager.
DanielOnboarding & compliance
Before day one
documents collected and verified, not chased afterwards
17 countries
one process, local paperwork handled
24/7
questions answered, in 35+ languages
What Daniel owns end to end
Collects the documents — and checks them
ID, right to work, bank details, certifications, sizes. Daniel asks for exactly what this role, site and country require, chases what is missing, and validates each file against the rules before it is filed.
Generates the contract and gets it signed
Offer letter and contract generated from the hire, sent for e-signature, countersigned and stored — with your team able to see where every pending signature is sitting.
Registers the hire where it belongs
Workday, SAP SuccessFactors, Meta4, Bizneo — the employee record is created in your system of record, so nobody retypes a national ID into three platforms and gets it wrong in one.
A checklist that fits the job, not a template
Tasks assembled from role, department, site and country, assigned to the people who own them, and tracked without anyone sending a status email to find out where things stand.
The first days, with someone to ask
Where do I park? What do I wear? Who do I ask for? When is the break? Daniel answers in the channel they already use — and checks in during the first week, because the reasons people quit in month one show up in week one.
How it actually sounds
Two documents outstanding, four days before a first shift. No portal to log into, no app to install — Daniel works in the channels your workforce already answers, and says who she is in the first message.
Channels
Daniel
WhatsApp · AI assistant
Morning Youssef — Daniel here, the AI assistant handling your onboarding. You start Monday at the Getafe warehouse. Two things left: your bank details and one more page of your right-to-work document.
[photo] this one?
That's the front — I need the reverse too, the expiry date is on that side. One more photo and you're done.
sent. what time monday?
07:45 at the staff entrance, ask for Lucía. Boots are provided, bring photo ID. I'll check in Tuesday to see how the first day went.
Illustrative exchange. Details anonymised.
Inside the platform
The paperwork, closing itself out
This is the onboarding record your HR team opens. Documents arrive as photos on WhatsApp at ten at night, get read, get checked against the rules for this country and role, and then sit clearly marked as waiting for approval — because the approval is a person's job.
Onboarding · Youssef B. — Warehouse operative, Getafe
Required documents
2/6 approved
- Approved · Lucía G.
ID card — front
- Requested on WhatsApp
ID card — reverse
- AI reviewed — awaiting approval
Social security number
- Rejected — expired 03/2026
Food handling certificate
- Approved · Lucía G.
Bank details (IBAN)
- Not generated
Contract — warehouse operative
Daniel asks for exactly what this role, site and country require — nothing more. Two items are outstanding and one certificate has already expired.
Where Daniel stops and your team takes over
A support tool, never a decision-maker. The limits below are built into the platform, not left to a prompt.
Compliance is checked, never judged
Documents are validated against deterministic rules — expiry, format, completeness. Anything ambiguous is escalated to your team rather than resolved by a model.
Nothing binding without a human
Contracts and system registrations are generated for approval. A person signs off before anything reaches a new hire or writes into your HRIS.
The most sensitive data, held the most carefully
Identity documents are collected for a stated purpose, retained under your policy, processed with EU data residency — and never used to train any model.
One name, a team of specialists
Candidates and employees talk to Daniel. Behind that single conversation, the onboarding swarm splits the work — and every exchange writes into the same context layer the rest of the platform reads from.
Onboarding Swarm
4 agents- Job CreationAuto-created from the hire
- Offer LetterGenerated & signed
- DocumentationDigitize · verify · comply
- HRIS RegistrationStraight into your systems
620+
retail stores onboarding on one process, documents collected and filed end to end
Read the case studies →Daniel does not work alone
The same person is a candidate, then a new hire, then an employee, then a leaver. The conversation never restarts.
See Daniel on your processes
From analysis to live deployment in weeks — on your roles, your channels and your systems.
Book a demo →